Are you tired of feeling like your diary is ruling your life, are you rushing from one appointment to the next and arriving flustered and late? You’re not alone. I hate arriving late for appointments and arriving sweaty and red-faced is not a great start to any meeting. However, there are steps you can take to regain control and make your schedule work for you avoiding those last-minute panics!
- Prioritise! If your day is looking too busy, give yourself some breathing space and move non-important events to another day.
- Set reminders and notifications to ensure you don’t miss an appointment.
- Colour code your appointments by type so you can easily recognise in-office and out-of-office appointments.
- Synch your calendar/s across your devices so you can access it from anywhere at any time.
In today’s digital age, managing meeting locations goes beyond the traditional face-to-face, with the rise of online platforms such as Zoom, Google Meet, WhatsApp, Skype, etc., coordinating the meeting location can be even more complex. Everyone seems to have their favourite, (are you team Google or Microsoft?) so it is essential that everyone attending has access to the right application and knows how to join the meeting.
Diary management is more than just jotting down appointments in a calendar or on a scrap of paper – it’s about using all the advanced tools and techniques available to optimise your schedule, reducing stress and saving time. A Virtual Assistant uses digital calendars and scheduling software to ensure all invitees receive their invitations, can access the meeting, and have access to shared documents, they also use colour coding and time-blocking strategies to ensure that you have sufficient time before and after meetings to prepare and plan for any follow-up action.
Whether you’re a busy professional, an Estate Agent scheduling viewing appointments, an entrepreneur managing multiple projects, or a team leader overseeing a team’s schedule, using diary management tools and skills helps you stay organised and productive, and working with a Virtual Assistant can transform that busy schedule into a stress-free tool.
Ready to take control of your schedule and ensure you never miss an appointment again?
I would love to hear more about how you keep on top of that busy schedule and which diary tools you love to use.
dawn@dwvirtualassistant.com